CRJMC: Criminal Record and Judicial Matters Check

CRJMC, known formally as the Criminal Record and Judicial Matters Check, represents a significant change in the province of Ontario.

It is a response to the growing demand for systematic changes within the criminal justice system.

Its inception signalled the commitment of stakeholders to increase transparency, accountability, and efficiency in legal proceedings.

The CRJMC Ontario facility stands tall against a clear blue sky, surrounded by lush green trees and a sprawling parking lot

Focused on the oversight of reforms, CRJMC engages in a variety of efforts.

These include reviewing existing policies, proposing new legislation, and closely monitoring the implementation of reforms across the criminal justice spectrum.

Your understanding of these processes can be crucial, as the government's actions often result in changes affecting legal professionals and the general public.

As you delve into the workings of CRJMC, you'll find that part of its mandate is to foster public trust.

It collaborates with justice partners and communities to ensure reforms are fair and effective.

This collaboration is critical in offering a fresh perspective on the challenges faced by the criminal justice system and in crafting solutions that are both innovative and practical.

Understanding CRJMC

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CRJMC aids in ensuring security and trust by conducting comprehensive background checks.

It's crucial for your understanding of the implications and reach of these checks for various purposes.

Police Record Checks

When you request a Police Record Check, it involves confirming if you have a criminal history.

The CRJMC (Criminal Record and Judicial Matters Check) is more detailed than a basic Criminal Record Check (CRC) as it includes findings of guilt where a record suspension has not been granted and certain judicial orders.

Here's how a police service would typically process your request:

  1. Identification: You must provide valid identification.
  2. Consent: Explicit consent is required for the release of information.
  3. Completion: The police service queries national databases such as CPIC (Canadian Police Information Centre) managed by the RCMP (Royal Canadian Mounted Police) to compile relevant information.

The Scope of CRJMC

CRJMC extends beyond a standard Criminal Records Check by including:

  • Outstanding entries, such as charges and judicial orders
  • Findings of guilt with conditional and absolute discharges for one to three years

Given that the CRJMC can influence employment or volunteer opportunities, you should be aware of what it entails.

Remember, this type of check can be requested by employers or organizations, but you have the right to consent or deny the check.

Key Terminology

To navigate through the process of a CRJMC, comprehend the essential terms:

  • Criminal Record Check (CRC): A check of criminal records within the RCMP databases.
  • CPIC: A nationwide database managed by RCMP holding criminal records and other police information.
  • Record Suspension: Formerly known as a pardon, it restricts the accessibility of a person's criminal record.
  • Judicial Matters: Includes court orders, charges, peace bonds, probation, and prohibition orders.

Understanding these terms will help you grasp the full extent and potential impact of a CRJMC on your personal and professional life.

Eligibility and Process

A line of people waiting outside a government building, holding documents and talking to officials at desks inside

When considering eligibility for CRJMC services, it is essential to understand the specific criteria, the required steps for application, and the identification needs.

This section provides a straightforward guide to navigate through the process.

Eligibility Criteria

To be eligible for services like a criminal record check or a vulnerable sector check (VSC) through CRJMC, you must fulfil certain conditions:

  • Residency: You must be a resident of Ontario.
  • Age: You must be at least 18 years old.
  • Purpose: Your request must be for either personal reasons, employment, volunteering, or for meeting a statutory requirement.

Application Steps

The procedure for applying for a judicial matters check, criminal record check, or a VSC is as follows:

  1. Determine the Type of Check Required: Select the service needed based on your situation.
  2. Online Application: Go to the CRJMC website of your local police service and complete the online application form.
  3. Payment: Pay the applicable fees online during the submission of your application.
  4. Submission of Fingerprints (if required): For certain checks, you may be asked to submit fingerprints, especially when identity cannot be conclusively established by the name and date of birth alone.

Identification Requirements

For any service provided by CRJMC, you are required to present valid identification. The following are accepted:

  • Primary ID: Government-issued photo ID such as a driver's license, passport, or Provincial photo card.
  • Secondary ID: Documents that support the information provided by the primary ID such as a birth certificate or SIN card.

Please ensure your identification documents are current and valid to avoid delays in the process.

Different Types of Checks

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In Ontario, you have specific background checks tailored to the nature of the work you seek or the volunteer position you're interested in.

Understanding the distinctions between a Criminal Record Check and a Vulnerable Sector Check is crucial for ensuring you request the right type of screening.

Criminal Record Check

When you apply for a Criminal Record Check (CRC), the process will determine if you have a criminal record.

This is often a requirement for employment or volunteering where you'll have minimal or no contact with vulnerable persons.

The CRC is the most basic form of check that searches the Canadian Police Information Centre (CPIC) database.

Remember, a youth criminal justice act record may not be included unless specific criteria are met.

  1. Eligibility:
    • Adults applying for positions of trust
    • Volunteers in a non-vulnerable sector
  2. Process:
    • Submit identification
    • Consent to the check
    • Review results for any criminal records

Vulnerable Sector Check

A Vulnerable Sector Check (VSC) is required when your position involves being responsible for or having any authority over vulnerable persons.

This includes a more detailed record check, including a CRC and an additional search to see if you have been pardoned for sexual offences.

  1. Eligibility:
    • Adults and volunteers in positions with vulnerable populations
    • Normally a requirement for roles in healthcare, education, or social services
  2. Components:
    • Criminal Record Review:
      • Assessment of criminal history
      • Verification of any sexual offence records
    • Local Police Records:
      • Checks for any relevant local police contact
      • Includes consideration of the Youth Criminal Justice Act where applicable
    • Pardoned Sexual Offense Record:
      • Special review for records of pardons related to sexual crimes

Fees and Payments

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When engaging with CRJMC’s services, you need to understand the cost implications and the various payment methods available.

This will ensure that your transactions are as smooth and hassle-free as possible.

Fee Structure

Please note the list is current as of posting but prices and processing times may change

Police ServicePriceEstimated Processing TimeWebsite for Criminal Record Check
Toronto Police$26.727-10 business days
Ottawa Police$717-10 business days
York Regional Police$712-5 business days
Brantford Police$65.1914 Days
Thunder Bay Police$60
Niagara Regional Police$59.956 weeks
Durham Regional Police$57.753 weeks
Windsor Police$55
Barrie Police$53.29Up to 3 weeks
Sarnia Police$51.9514 business days
Hamilton Police$5014 Days
Owen Sound Police$50
Chatham-Kent Police$49.9510 business days
Sault St. Marie Police$49.952 weeks
London Police$452 weeks
Guelph Police$452-3 weeks
Peterborough Police$45
Greater Sudbury Police$42.00
North Bay Police$41.855 weeks
Ontario Provincial Police$412-3 weeks
Waterloo Regional Police$407-10 business days
Kingston Police$40.00Several weeks
Peel Regional Police$35Up to 5 weeks
Halton Regional Police$3030 days

Note: All fees are listed in Canadian dollars and are correct as of the date of posting.

Payment Methods

To accommodate your needs, CRJMC offers multiple payment options.

  • For online transactions, you may use:
  • Credit Card (Visa, MasterCard, American Express)
  • Debit Card

In-person payments can be made with:

  • Cash
  • Credit/Debit Card
  • Cheque

Make sure your card is authorized for online transactions to avoid any inconveniences.


Refunds are processed subject to CRJMC policy:

  • Application fees are non-refundable.
  • Membership cancellations within the first month will receive a full refund minus the application fee.
  • Event registration cancellations are refundable up to 48 hours before the event.
  • To request a refund, submit your claim online with the provision of your payment details and proof of transaction.

Refunds are credited through the original payment method used, typically within 10 business days.

Legal Considerations

A courtroom with judges, lawyers, and a defendant. The Ontario Court of Justice sign is visible. Documents and legal briefs are scattered on the tables

In addressing the legal aspects unique to CRJMC, you'll encounter specific procedures about judicial orders and processes for record suspensions. These impact how charges and convictions are treated under the law.

Judicial Orders

When you are subject to judicial orders, these come from a court's decision regarding your legal case.

Orders can apply to various stages of legal proceedings and may include bail conditions, probation orders, or conditions attached to absolute and conditional discharges.

If you are given a conditional discharge, it means you will not have a conviction registered against you, provided you meet certain conditions set by the court.

Unlike conditional discharges, absolute discharges issued by the court will become part of your criminal record for only one year.

Being familiar with the terms of these orders is crucial, as violations can lead to additional charges or impact your current legal situation.

Record Suspensions

Record suspensions allow individuals with past criminal convictions to have their records kept separate and apart from other criminal records.

Under the Criminal Records Act, you may be eligible for a record suspension if you have completed your sentence and demonstrated good conduct over a prescribed period.

For summary convictions, this period is generally five years, while for indictable offences, it is ten years.

Strict criteria must be met, including the payment of any fines or costs associated with your conviction, and successful completion of any ordered probation.

  • Summary Convictions:
    • Waiting period: 5 years
    • Key conditions: Complete probation, and pay fines.
  • Indictable Offences:
    • Waiting period: 10 years
    • Key conditions: Adhere to judicial orders, and fulfil all sentence requirements.

Once a record suspension is granted, it allows you the opportunity to remove the shadow of your criminal past and prevent it from affecting your future job prospects or travel plans.

However, remember that certain criminal offences, particularly those of a sexual nature involving minors, might not be eligible for record suspensions.

Check Results and Outcomes

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When you receive the results of a Criminal Record and Judicial Matters Check (CRJMC) in Ontario, it's crucial to interpret them correctly.

Understanding Your Results

Your CRJMC results will display any criminal record details held by local police departments and the RCMP.

Criminal records may include convictions, findings of guilt under the Youth Criminal Justice Act, and outstanding entries such as charges and warrants.

Here's how to interpret the main elements:

  • Criminal Records: A listing of past convictions and associated sentences.
  • Outstanding Entries: Current charges or matters awaiting court decisions.

If you've been fingerprinted, it indicates that these records are verified through biometric association.

A result showing no criminal record confirms there are no recorded convictions under your name in the RCMP national repository.

Warrants and Flags

  • Warrants: Active warrants will be clearly indicated on your results. They signify that there is a judicial order for your arrest, which may be due to various reasons, including failure to appear in court or outstanding charges. Warrant Type Description Arrest Issued when you are required to be brought into court custody. Bench Related to minor offences or administrative court matters.
  • Flags: Flags on your CRJMC may denote important information such as:
    • Peace Bonds: Currently active or past orders requiring you to maintain good behaviour.
    • Prohibition Orders: Restrictions imposed by the court, prohibiting certain activities.
    • Not Criminally Responsible: A past finding by the court due to mental illness at the time of the offence.

Local police services provide additional details on any local database records that may not be part of the national repository. This information assists in painting a complete picture of your interactions with law enforcement and judicial systems.

Privacy and Security

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When interacting with CRJMC, it's crucial to understand how your personal information is managed and the legal framework that ensures its protection.

Information Handling

CRJMC maintains a structured protocol for handling your information, especially during police record checks and identification processes.

When you submit a request for a police record check:

  • Identity Verification: A stringent verification process is in place. You may be required to provide fingerprints to confirm your identity if your request necessitates such measures.
  • Record Accuracy: Your local police service is responsible for ensuring the information in the records is current and accurate.

The handling of personal data is:

  • Confidential: All information is treated as sensitive and confidential.
  • Secure: Measures are in place to safeguard personal data against unauthorized access.

Privacy Laws

CRJMC adheres to rigorous privacy laws aimed at protecting your rights:

  • Compliance: They are bound by legislation like the Personal Information Protection and Electronic Documents Act (PIPEDA), which governs how consumer services manage personal information.
  • Rights: You have the right to access personal information held about you by the police service and to request corrections to any inaccuracies.

Accessing Services

People entering CRJMC Ontario, accessing services

When you need a CRJMC in Ontario, you have clear paths to follow, whether in-person or online. Essential services such as criminal record checks, fingerprinting, and record suspension applications can be efficiently accessed.

Appointment and Customer Service

To schedule an appointment for fingerprinting or a criminal record check, you need to contact your local police service.

It's necessary to provide accurate personal information and specify the service you require.

Online Applications

Most services, such as criminal record checks and submissions for record suspensions, are available through your local police service's CRJMC online platform. You can complete applications from the comfort of your home.

  • Criminal Record Check:
    • Fill out the required fields.
    • Pay the applicable fee online.
  • Record Suspension: Record Suspension Application
    • Download the necessary forms.
    • Submit completed forms and supporting documents electronically.

It's important to ensure all information submitted is accurate to avoid delays in processing. Keep your reference numbers handy for follow-up communications.

Implications and Limitations

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In evaluating CRJMC, you must understand the implications for travel and immigration as well as the potential limitations inherent in the checks conducted.

Travel and Immigration

If you have undergone a criminal record check through CRJMC, it might have significant implications for your ability to travel internationally. Countries may deny entry if you have a record of certain offences. Particularly:

  • Border crossing: A vulnerable sector check can flag individuals who have committed sex offences, affecting their ability to cross international borders.
  • Immigration: Criminal record checks are a crucial part of the immigration process, and a clean record is typically required for successful immigration applications.

Limitations of Checks

While screening checks are a valuable tool for assessing an individual's criminal history, there are certain limitations you should be aware of:

  • Completeness: CRJMC may not have access to all criminal records, especially those from other jurisdictions.
  • Pending Charges: If you have charges before the court, they may not be reflected in the results of a background or criminal record check.
  • Scope: A standard criminal record check does not include information found in a vulnerable sector check, which is specific to individuals working with vulnerable populations.

Remember, these checks serve as a snapshot of your criminal record at the time of the check and may not reflect subsequent legal developments.

Resources and Support

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Community Resources

Community resources serve as a vital support network for individuals needing assistance with the administrative aspects of background checks.

  • Vulnerable Sector Check: If you're working with the vulnerable sector, your local police service can guide you on how to obtain this check. For the Toronto area, connect with the Toronto Police Service or consult with a government agency for detailed procedures.
  • Government Agencies: They can provide clarity on the requirements for background checks and direct you to reputable services that may expedite the process while ensuring compliance with legal mandates.
  • Community Service: Often provides workshops and assistance to help you understand the necessity of these checks and how they impact your engagement within the community.

Frequently Asked Questions

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Obtaining a Criminal Record and Judicial Matters Check (CRJMC) or conducting a Vulnerable Sector Check is a key step for various purposes in Ontario. This section outlines the specifics for making requests and understanding the distinct attributes and requirements of each check.

How can I request a Criminal Record and Judicial Matters Check (CRJMC) in Ontario?

To request a CRJMC, you must apply through a police service in Ontario.

Submit your application online or in person by providing government-issued identification and paying the applicable fees.

Police services may also require a set of fingerprints, especially if identity verification is necessary.

What are the requirements for a Vulnerable Sector Check in Ontario, and how does it differ from a CRJMC?

A Vulnerable Sector Check requires that you be in a position of trust or authority over vulnerable individuals such as children or the elderly.

This check includes a CRJMC, along with a search of local police records and a check of pardoned sexual offence records.

You'll need to provide written consent and prove that your position meets the criteria for this type of check.

What information is disclosed in a Level 2 criminal record check in Ontario?

A Level 2 criminal record check in Ontario, also known as a CRJMC, discloses court outcomes including convictions, discharges, withdrawals, dismissals, and pending charges.

It does not include a Vulnerable Sector Search or reveal findings of not criminally responsible due to mental health issues.

How long does it typically take to receive the results of a criminal record check in Ontario?

The processing time can vary, but typically, you can expect to receive the results of a criminal record check within one to four weeks.

Factors such as application volume and the need for fingerprints can affect the turnaround time.

For what types of employment is a criminal record check required in Ontario?

A criminal record check is generally required for positions that involve working with vulnerable populations, handling sensitive information, or occupying a position of trust.

This can include jobs in security, education, healthcare, government, and finance, among others.

Are there any online services available for conducting a CRJMC or Vulnerable Sector Check in Ontario?

Yes, many police services in Ontario offer online portals where you can submit your requests for a CRJMC or Vulnerable Sector Check.

These services streamline the application process, though you may still need to visit a physical location for fingerprinting or identification verification if required.

Last Updated on Jul 5, 2024

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